The Board of the Golden Marlins Swim Team is made up of parents or guardians whose children are members of the swim team. The board is a working board, the board members assume various duties required to run the swim team, including running swim meets and organizing social functions. The Board of Directors consists of 7 officers and 1 alternate: president, vice president, treasurer, secretary, communications chair, social chair, fundraising chair, and 1 alternate. Two members may share one officer position (co-chairs).
Board members are elected annually in July, and begin their term August 1st. They will serve for a term of 2 years with 4 positions to be filled on odd years and 4 positions on even years. President, treasurer, social chair, and fundraising chair are elected in odd years; vice president, communications chair, secretary and alternate are elected in even years.
If you are interested in any of the open positions below, please email goldenmarlins@hotmail.com
Duties of the Board Members
President: (filled) The president shall preside at all meetings of the Board of Directors; shall see that orders and resolutions of the Board are carried out; shall be an ex-officio member of all committees; and shall coordinate the work of the officers and committees in order that the purposes may be promoted. Except as delegated, he/she shall also serve as the principal spokesman for the Golden Marlins in coordinating and communicating Team affairs with the City of Golden and the Golden Community Center, FSA, CSSCSA and other parties.
Other specific tasks include:
- Call and prepare meetings
- Team registration (Meet Manager/Team Manager)
- Coaching staff selection/setting of salaries
- Organize Summer Registration Meeting
- Golden Lions Club Liaison
- Oversee Volunteer Coordination Committee
- Act as swim meet coordinator
Vice President: (filled) The vice president(s) shall serve as aide to the president; perform the duties of the president in the president’s absence or inability to serve; and perform such other duties as may be directed by the president, or the board of directors.
Specific tasks include supervising or fulfilling the following tasks/positions:
- Clerk of Course
- Head Official
- Head Timer
- Stroke Judge/Starter/Announcer/Heating Coordination
- Timer Coordination
- Tent Coordination (Tent and tarp transportation, check condition)
- Electronic Equipment Coordination (Microphone, Starter, Stop Watches)
- Other Equipment Coordination (Tables, Lap Counting Boards, Kick Boards)
- Computer Coordination
- Meet set-up and tear-down
- Storage Shed
Treasurer: (Open) The treasurer shall have custody of the funds; maintain a full account of the funds; make disbursements as authorized by the president, the board of directors or the membership in accordance with the budget adopted; be one of the signers on all accounts; keep a full and accurate account of the receipts and disbursements in the books belonging to the Golden Marlins; provide a financial report to the board of directors at each meeting; provide an annual report of the financial condition of the organization to the membership at the annual meeting; submit the books annually for an audit by an auditor or an auditing committee selected by the board of directors; present the completed audit to the board of directors for adoption at the first meeting following the completion of the audit; and perform such other duties as may be directed by the president, or the board of directors.
Specific tasks include supervising or fulfilling the following tasks/positions:
- Budget
- Financial Status Report at Meetings
- Buying of Equipment
- Insurance Coverage for Swimmers
- Membership Roster
- Membership Registration
- Collect Dues and Volunteer Checks
- File tax report
Secretary (filled): The secretary shall record the minutes of all general and board of directors meetings; be prepared to read the records of any previous meetings; file and maintain all records; have a current approved copy of the bylaws; and perform such other duties as may be directed by the president, or the board of directors.
Specific tasks include:
- Record Meetings
- Ribbon coordinator
- Maintain Calendar
- Keep Files and Documents
- Update Marlins Handbook and other parent information
- Trophies and Year-End Gifts
Communications Chair (filled): The communications chair shall provide communications to swimmers and families; and perform other duties as directed by the president, or the board of directors.
Specific tasks include:
- Webmaster
- Email Notifications
- Marker Board/Comment Box
- Advertise Marlins
- Lost and Found
- Communicate Changes/Cancellation of Scheduled Practices/Meets
Social Chair (filled): The social chair shall further the community spirit of the Golden Marlins by organizing social activities as directed by the board of directors.
Specific tasks may include:
-Start of Season Picnic
- Awards Banquet
- Pancake Breakfast
- Friday Bagels
- Family Relay Dessert Party
- After-State Meet Party
- Professional Team Photo
- Impromptu/Meet Photos (Shutterfly)
- Team spirit – Spirit Wear and Team Suits
- Mentor programs
- Create Posters before Ken Caryl Meet
- Fun Practice before League Meet
- Trip to Movies
- Trip to Waterworld
- Trophy Case
- End of Season Movie/Picture DVD
- Fin Exchange
Fundraising Chair: (Open) The fundraising chair shall direct fundraising activities to support the Marlins as directed by the board.
Specific tasks include:
- Handbook – soliciting advertising
- Fundraising coordinator
- Swim Challenge coordinator
- Concessions
Alternate: (filled) Alternates shall be willing to step in to any board position that is vacated for unforeseen reasons; shall make an effort to stay up on current board issues; and will support the board actively in all duties required to run a swim team.